This privacy policy explains how our organization processes the personal data we collect from you. Any questions regarding this policy should be sent by email to dataprotection@uarctic.org.
The processing of your information makes it possible for us to conduct business of the UArctic Association, manage the relationship with our member institutions, partners and donors, and maintain contact with our stakeholders.
We collect and maintain institutional affiliations, names, email addresses, and titles for relevant contact persons at member institutions and applying institutions. Some of the institutional contacts are collected as a condition of UArctic membership to ensure smooth communication and enable participation in UArctic activities. Other institutional contacts are collected if the institution participates in related UArctic activities.
Institutional contacts include:
We collect and maintain institutional affiliations, names, email addresses, and titles for individuals with governance, advisory or administrative roles within UArctic.
We collect and maintain email addresses and names for individuals who voluntarily subscribe for mass communications from UArctic, including our newsletter, the Member Bulletin, and the Community Update.
We collect and maintain information on our donors including contact details (name, email address, mailing address), publicity consent and communication preferences, and details on past donations. UArctic does not store donors' credit card information.
You directly provide us with most of the information we collect and maintain.
UArctic members inform us of their relevant contact persons when applying for membership or becoming engaged in UArctic programs and activities. They also inform us when any of the contact information should be changed or removed. Donor information is collected via online donation forms and Deeds of Gift upon donating.
Subscribers to our email newsletter and Community Update provide their name and email address upon subscription. They can manage their subscription settings or unsubscribe at any time using the link included in each message.
We use your information to:
UArctic's administrative functions are shared between and hosted by several member institutions. It is therefore necessary for relevant UArctic staff at these institutions to have access to information that enables them to do their work, including your contact information.
We may share your personal information to third parties where required by law, where necessary to administer the relationship with you, or where we have another legitimate interest in doing so. Third parties include service providers, consultants and other professional advisers, fundraising volunteers, and other individuals and entities working closely with us. They are required to take appropriate security measures to protect your personal information in line with our policies, and only use the data for specified UArctic purposes.
Third party service providers working on our behalf as trusted data processors:
Information on institutional contacts is stored for as long as the individuals serve in their roles related to UArctic membership and activities. The same applies to individuals serving in governance, advisory or administrative capacity. Information on newsletter and Community Update subscribers is stored for as long as the individual chooses to stay subscribed.
You can request to see your personal information that we maintain or have it updated or removed by contacting dataprotection@uarctic.org. Please note, however, that certain institutional contacts are provided as a condition of UArctic membership. Contact information for individuals with UArctic-related roles can be updated or removed by contacting secretariat@uarctic.org.
Personal data maintained by UArctic (beyond what is shared publicly on the UArctic website) is accessible to designated staff at member institutions who have relevant administrative roles in the organization. The data is accessible only with individual password-protected accounts.
The UArctic website uses cookies to personalise content and ads, to provide social media features and to analyse our traffic. See the full policy on use of cookies at www.uarctic.org/cookie-policy/.
We keep our privacy policy under regular review and place updates on this webpage. By continuing to use the UArctic website and information services, you agree to the terms under this policy. Last updated: December 2024.
If you have any questions about our privacy policy, you can contact us at dataprotection@uarctic.org.
